The New Jersey Department of Labor and Workforce Development is responsible the security and confidentiality of information contained within a number of manual and automated workforce development system databases including, but not limited to, America’s One-Stop Operating System (AOSOS), Workforce Development Program (WDP], the New Jersey branch of J4J/Onramp Applications and Talent Banks, and the on line Employability Plan Development Tool (EPDT) and Individual Responsibility Plan (IRP) applications.
It is the responsibility of the New Jersey Department of Labor and Workforce Development to protect the computing resources (data, information, software and hardware) under its management from unauthorized access, use, modification, disclosure, copying and destruction.
I understand that if I am provided access to any workforce development system database (for example, an AOSOS logon ID and password) I am responsible for all system transactions performed under that logon ID.
I recognize that the information stored in and available through any workforce development system used in the conduct of my duties in the State’s One-Stop Career Centers and/or partner agencies has been given by its sources with an explicit or implicit condition of confidentiality, and that all the information was provided solely for the purpose of facilitating the provision of needed services to clients of the New Jersey One-Stop Career Centers and partner agencies (herein after called the “One-Stop Career Center system”).
If given access to any workforce development system and its information, I agree that:
I will use the information provided ONLY:
a. To assess the needs of clients of the One-Stop Career Center system for services through the New Jersey One-Stop Career system and its partners;
b. To develop an employability plan;
c. To schedule, and, if appropriate, obligate available funds to pay for, services specifically designed to assist the client in obtaining and retaining employment;
d. To develop operational reports or evaluate program performance as authorized under federal or state law
I will NOT divulge system IDs and passwords to any other person, including, but not limited to, any client and/or fellow employee of this or any other agency, with the exception of the duly constituted administrator(s) of the automated system within the Department of Labor and Workforce Development.
I WILL NOT, under ANY circumstances, extract record or duplicate information from any workforce development system including, but not limited to AOSOS, WDP, J4J/OnRamp, Job and Talent Banks, or
the online EDPT-IRP on my behalf or on behalf of any other, for personal or non-One-Stop Career Center system business reasons.
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I will handle all information contained in REPORTS summarizing or based on data contained in workforce development system database with exactly the same strict observance of security and confidentiality as the original data.
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I will NOT copy or duplicate any data provided through workforce development system database except for use for the purposes stated above within the One-Stop Career Center of which I am an employee, or its partner agencies.
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I will NOT verbally or in writing communicate information received through Workforce development system databases to any person other than employees of the One-Stop Career Center which employs me, or its partner agencies, and to these ONLY for the purposes explicitly stated above.
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I WILL log out from any workforce development system application and or database whenever I temporarily leave my computer monitor.
I understand that provision to me of any workforce development system username and password in no way places an obligation upon the New Jersey Department of Labor and Workforce Development to maintain, repair or replace the hardware or software which I will use to access the system.
I understand that the New Jersey Department of Labor and Workforce Development will neither defray the cost of nor charge a cost for Internet access service or line usage incurred incident to my accessing workforce development system(s) unless agreed to in a formal contract or memorandum of understanding between partner agencies.
I understand that a username and a password for access to the workforce development system(s) and their data, if provided to me, are not an inherent right of mine by virtue of my employment position or of any other factor, and that they are provided only for the purposes stated above and are provided conditional upon my strict observance of the security and confidentiality procedures prescribed above.
I understand that, in the event that I fail to observe any of the above-stated security and confidentiality procedures, any and all levels of access to the workforce development system(s) may be denied to me. Other disciplinary action is possible. Serious breaches of security may also result in criminal action against the involved individual(s).
I understand that any and all levels of access to workforce development system(s) may be denied to me at any time at the discretion of the duly appointed administrators of the workforce development system(s) in the New Jersey Department of Labor and Workforce Development.
